Record Pruning / Thinning Jobs
How you log a pruning or thinning job will depend on if you have rows and trees set up in your account - learn how to update your orchard information
Part 1 - Record pruning / thinning jobs
- Method 1 - Record Tree Volume to Exact Rows (recommended)
- Method 2 - Record Tree Volume to an Unspecified Row
Part 2 - View average hourly rate for contract (piece rate) staff
Part 3 - Fix mistakes
Quick note - Once a tree is marked as pruned or thinned, it'll no longer be available in the Hectre app for that same job type. Check out our article on How to Reset Trees for a guide to making those trees available again.
Video below followed by written instructions
Part 1 - Record Pruning/ Thinning Jobs
Method 1 - Record Tree Volume to Exact Rows (recommended)
To most accurately record your pruning and thinning jobs, add your row and tree numbers into your Hectre account (see example image below or rows and trees added to a block).
This method also allows you to view a breakdown of who pruned/thinned what and where in the Insights module on the app.
Learn how to add rows and trees in Step 8 - Add Orchard Location Details
Timesheets
Step 1
Clock in staff for a Pruning or Thinning job. On the location selection page you'll see the rows available to select for the job
- Select rows your team will be working on
🟢 Green = all trees in the row have been previously completed for the job you've selected
learn how to make trees available again
🟠Orange = some of the trees in the row have been previously completed for the job you've selected
Step 2
- Assign staff to rows.
Once you've selected the rows to be pruned /thinned, you can assign 1 worker per row from this page. This can be updated later.
If you have multiple staff sharing rows, this step can be skipped and updated later.
- Click Select Time
Step 3
- Optional If the job is being paid on piece rate (contract), enter the amount to be paid per tree (this amount can be updated later).
- Choose clock in time
- Click Clock In
Step 4
When clocking out or changing job or location for your team, you'll see a link to "Update Rates and Rows"
- Click the Update Rates and Rows link to input how many trees each worker completed
Step 5
The rate of pay per tree can be updated from this page (1)
Click on rows to assign to workers (1). Multiple workers can be assigned to one row from this page.
- Click on "Trees for Row" (1) box to manually input how many trees each worker completed.
- If all workers have completed all rows assigned to them, click Add Max Trees (2)
If multiple people are both assigned to one row, the trees will be evenly assigned
- Click Confirm to be returned to the clock out or job selection page
View a breakdown of who pruned/thinned what and where in the Insights module on the app (available for Managers)
Method 2 - Record Tree Volume to an Unspecified Row
If you want to track the amount of trees pruned or thinned, but don't want to track specific rows, you can create a row "0" (zero) and trees "0" (zero) - see below example of row 0 trees 0 added to a block.
Learn how to add a row zero and zero trees in Step 8 - Add Orchard Location Details
Timesheets
Step 1
Clock in staff for a Pruning or Thinning job. On the location selection page you'll see the row 0 available to select for the job.
- Click on Row 0
- Click Select Time
Step 2
- Optional If the job is being paid on piece rate (contract), enter the amount to be paid per tree (this amount can be updated later).
- Choose clock in time
- Click Clock In
Step 3
When clocking out or changing job or location for your team, you'll see a link to "Update Rates and Rows"
- Click the Update Rates and Rows link to input how many trees each worker completed
Step 4
For each worker:
- Select Row 0
- Click on "Trees for Row 0" and enter the amount of trees completed
- Scroll down page to find the next worker and repeat
- Click Confirm to be returned to the clock out or job selection page
NOTE
We recommend recording the lunch break right before you’re ready to clock out your team.
This’ll make your jobs easier to edit throughout the day and give you a more accurate average hourly wage when checking the day’s progress.
Part 2 - View Average Hourly Rate
Check a summary of the day’s work.
- Head to Summary on the bottom right of the Timesheet module.
- View your team's average hourly rate, total pruned / thinned trees, and average minutes/tree.
View a daily overview for each team member individually by clicking on their name
OR,
Typing their name into the Search Employee field.
Note
When you record a lunch break, it'll automatically split the day's work and calculate the trees done for each section before and after the lunch break. This is great for the end of the day and running payroll, but if you're still in the middle of recording work it will effect the daily overview of your team. We suggest recording lunch breaks at the end of the day when you're ready to clock out, or after you've already clocked out the team from Timesheets > Clocked Out > Edit
Part 3 - Fixing Mistakes
If you make any mistakes you can update rate, location, tree numbers, clock in / clock out time for each of your team members individually.
Step 1
Don’t worry if you forget to update the tree numbers or piece rate before you clock out a team member.
- Head to Summary on the bottom right of the Timesheet module
- Scroll to find, or Search Employee
Click Edit next to the job you want to update.
Step 2
When you click edit, all current job information will be saved, but you’ll have the ability to change any of that information at each step.
- Update the job type if necessary.
Update location of the job.
From this page you’ll also be able to enter in the amount of trees completed by the team members whose job you’re editing.
- Click Select Time to continue the edit.
Step 3
Lastly, you’ll be prompted to update wage type, rate, and timing.
- Make any changes to rate type or piece rate amount
- Make any changes to the Start time or Clock Out time
- Click Update Job when you’ve finished editing.